What to check before uploading a sensitive recording

Quick answer

Before uploading, confirm that you are allowed to record and process the audio, read the provider’s current privacy terms, understand access and retention, and remove details you do not need to process.

Start with permission and purpose

Tell participants when a recording is made and follow the rules of your organisation and jurisdiction. Decide why a transcript is needed and who will use it. A team summary may not require every personal detail from the original conversation.

Questions for any provider

• Where can you find the current privacy notice and terms?
• Who inside the organisation can access the recording and transcript?
• What deletion, export and retention controls are available for your plan?
• Are there restrictions on uploading a client, patient, employee or research recording?

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Reduce unnecessary exposure

Trim unrelated segments when appropriate, use project access controls and redact a working copy before broader distribution. Keep the original under the organisation’s policy. When evaluating any transcription service, test with a non-sensitive representative clip first.

Know where the app begins

UseWhisper accepts audio and video files for a free transcript preview. Choosing or dropping a file starts the upload immediately; it passes through the UseWhisper server to TranscribeNext, where the result opens. Read our Privacy Policy and Terms of Service before processing a sensitive recording.